Time & Attendance
With over 30 year’s experience in Time and Attendance, we provide real-time employee tracking with tangible benefits
Putting you in control
As a real business tool, Intelligent Time (iTime) gives you the time and attendance data your business requires, collating relevant and accurate information to save time, costs and resources. Configured to operate to your exact specifications our system will not only report on historical data through flexible, data-rich views but gives you access to real-time information as well as alerting you to pre-defined issues or anomalies by email giving you total control.
iTime gives you access to your employee’s time & attendance records quickly and easily, with the added ability to carry out Cost Centre Analysis, Activity Monitoring and Job Costing. Depending on your specific requirements, the latest in Ethernet, Biometric, Proximity, Magstripe, Barcode, Telephone Clocking, PC and GPRS handheld data capture devices are integrated with our software to deliver a total solution. Utilise the power and flexibility of our systems and free yourself from mundane, time-consuming and costly tasks normally associated with gathering the information you require!
iTime offers both PC and web-based interfaces and is designed specifically to minimise the learning curve, reducing the impact of implementation on your day to day business. Because our systems are scalable and modular, we provide quick and easy installation of card terminals. No matter how much your business develops you have a system that will grow with you, and will even integrate with remote sites.
iTime makes compliance with the European Working Time Directive easy and because the system calculates in real-time you have instant information to hand for project costing and planning.
Flexible time and attendance systems
Our system is unique; we offer a truly flexible software configuration and a wide range hardware options allowing you to choose a tailor-made solution for your business. All of our systems, designed by our in-house team, have been built to integrate seamlessly, allowing you to create a bespoke software package.
With over 450 companies using iTime, we track the time worked by over 2 million people across the UK. Proven to save companies up to 3% of their annual wage bill along with countless hours in administration time, contact us today or use our ROI Calculator to see how much you could save with iTime.
iTime offers you a wealth of services and ways to improve your business.
Reduction of overpayments of employee wages
With employee wages frequently making up the biggest single expenditure by a business, being able to reduce over payments is an excellent way to reduce outgoings. Intelligent Time accurately recording start and end times, breaks taken and overtime accruals, companies using our software save on average 1-3% of their annual wage bill.
Administration time freed up
Using paper based time sheets, or a T&A system that doesn’t properly meet your business needs, can take up a huge amount of administrative time. iTime can on average reduce administrative time spent on time sheet and wage calculations.
Become a smarter business
Once configured to your needs, iTime is able to collect vital data that can be used to establish and track trends across your business, improve productivity and make your business more streamlined and smarter, ultimately reducing costs and increasing revenues.
Data capture options
We offer a range of solutions for employee clocking in and out, suited to all businesses.
Traditional terminals link into your established IT network infrastructure and are installed in fixed positions such as front doors and break rooms. Models are available to suit any environment and requirement.
Options include telephone clocking, web based or online clocking and a range of terminals connected to mobile data networks; ideally suited to locations with no permanent IT network.
Contract-Based Working Rules
iTime give you the ability to assign a contract to an employee or group of employees with their unique rules of employment in place for the solution to automatically calculate against, such as:
- Holiday & Sickness balance accruals based on length of service or a pro rata calculations.
- Overtime or Shift Premium/uplifts based on time of the day, week, month or year.
- Statutory Sick Pay & ‘Waiting Days’ calculations
- Bonus Calculations based on lateness and attendance rules
Minimum Staffing Levels
iTime allows you to define a minimum number of employees required for any one area, department or shift. Any Holiday, Sickness and Absence bookings made in the system are aware of these parameters and may be declined if the staffing level is breached. Managers will be alerted to take action if a number of scheduled employees falls below the minimum staff levels with the ability to schedule cover on the same screen.
We offer a flexible approach to payroll integration, offering integration with a number of partners or your existing supplier.
iTime can be integrated with all major payroll services including Earnie and Sage. We are also positioned to offer complete solutions alongside one of our partner services or act as a payroll bureau ourselves.
Earnie Payroll integration
Earnie integrates seamlessly with iTime to save a huge amount of time and cost of payroll processing. Data captured in iTime (paid hours, overtime, holiday, sickness, absence etc) is imported by Earnie at the end of the payroll period to prevent any manual input. The accuracy and integrity of the data exported from iTime takes away the burden of erroneous paper timesheet data, manual entry and the potential for operator mistakes.
From the employee’s point of view, they can be reassured that they’re being paid correctly and on time, for the work they’ve carried out. No more paper trails and calls to line managers – the information is always accurate and correct.
Two-way data integration between iTime and Earnie is also available. This eliminates duplicate data entry, ultimately saving time and ensures the integrity of data.
iTime is able to track and calculate hours and/or costs that the employees are swiping against on the ‘shop floor’ These activities/task are pre-built by the user with the ability to set various rules such as:
- Hourly rate
- Productive or unproductive
- Time of day this activity or task is available to swipe against
- Auto-end the previous activity/task when the employee swipes to a new one
- Assign an employee to a default activity/task if they always work in the same area
- Compare and calculate against a set budget for the area or department
- Live dashboards to monitor employee’s current job/task status and productivity measuring against pre-defined KPI’s.